“What is this life if, full of care,
Related content: Career services and support
Your motivation letter has the same structure: it’s not completely egocentric, but it must show your interest in the company in question. Talk about the company as well as the position for which you’re applying. It’s up to you to explain what stood out in your eyes: Why this position? Why in this company and not another? Your answers can be about activities, responsibilities, values, (work) environment, upcoming challenges or how it fits your career plan. In short, why do you want this job? This is also the part, which will help you to structure the rest of the letter.
In the following section, you’ll show your assets, and explain why you’re the best candidate when it comes to skills and motivation. It’s no use going through all your professional experiences (that’s the job of the resume!). Only mention specific experiences, which allow you to illustrate the exact skills being sought by the recruiter. Always ask yourself the following question: “How can I prove that I really have this skill?”
Finally, think of making your motivation, enthusiasm and dynamism stand out using the right communication style. Use short, active and positive sentences! And, to wrap up your letter, finish on a positive note saying you look forward to hearing from the employer or suggesting discussing your profile and the position in more detail.
Just as when you wrote a new letter to Father Christmas every year, write a new letter for every job application. Consider asking someone to look it over before you send it off. Maybe Father Christmas tolerates spelling errors; the recruiter won’t!
Increasingly, I’ve noticed a rise in the number of workshops and blogs, which focus on the importance for researchers to engage with social media. In fact, I’m even taking part in a Google Hangout on this very subject on Thursday this week (27 November 2014) as part of the #Vitaehangoutseries. I, myself, have written on the topic previously, encouraging early career researchers and PhD students to get a presence on Researchgate or LinkedIn, write a blog or sign up for Twitter, depending on their career ambitions (see related content at the end of this blog). Social media is not for everyone, although I have noticed more hands going up nowadays, when I ask workshop participants if they are using social media for professional purposes. It can be time-consuming, so it’s important to take care not to spend too much time, or even become addicted to, checking accounts and messages.
Sarah Blackford, BSc, MA CIEGHE
Head of Education & Public Affairs
Society for Experimental Biology
Bailrigg House
Lancaster LA1 4YE, UK
https://www.linkedin.com/pub/sarah-blackford/10/b72/968
+44 1524 594850
Another more traditional method of promoting yourself is using the humble business card. Although generally unfashionable in the research world, business cards are becoming more widely used at scientific meetings, especially in the US, so I recommend you have a set printed – it’s quite cheap to do these days. You can hand them out when you make a connection with someone, or even put them in a pouch attached to your conference poster for people to take away with them when you’re not there. I was recently at the American Society of Plant Biologists (ASPB) Meeting where a company called Quartzy.com had even printed out complimentary sets for poster presenters.Writing grant proposals
The second most important activity, when you become an academic, is to compete for grants in order to fund your research. These can be large international, multi-national consortia, national governmental grants or private, charitable funds. Writing a grant application is like writing a business plan and requires the investigative insights and knowledge of the research landscape demonstrated in a scientific paper, combined with the ability to ‘sell’ your proposal in the face of very tough competition. No doubt you will need input from your collaborators, which will have to be brought together into a coherent and succinct document. What’s more, you will likely need to include timelines, milestones, budgeting and tick a whole host of compulsory administrative boxes using an electronic system which may ‘go down’ and scupper you just as you’re about to press the submit button! [Maybe you can tell I’ve been through this process myself!] Again, you can get some early practice in, even as a PhD student, and certainly during your postdoc years, by applying for small internal funds, competitive travel grants and even assisting your supervisor with larger applications. Workshops and mentoring are also available to improve your skills (see a very useful document produced by the Human Frontier Science Program).
Teaching
Many new academics are given teaching duties, which means writing lectures. This can take up a lot of your time – far more than delivering the actual lectures themselves – not to mention the accompanying assessments and student pastoral care. Teaching tools and support from higher education support organisations can help to relieve the load, e.g. Teaching Tools in Plant Biology, Higher Education Academy, American Institute of Biological Sciences. However, for the most part, you may just need to aim to put in a lot of extra hours when you start your job!
Administrative work
On top of your core research commitments, as an academic you will need to take part in the administrative activities of your university department. Academics are assigned various roles such as undergraduate or postgraduate director of studies, admissions tutor, careers tutor, committee member, e.g. ethics, teaching, research and examinations. This will usually involve a lot of paperwork for you to read, submit to meetings, reports to write and so on. This type of writing is very different from that required for academic papers so you would do well, when you take up your post, to take advantage of the staff development courses offered by your institution. These can include topics such as how to chair meetings, write up minutes and manage your time effectively.
Of course, there are other discretionary academic writing opportunities, in addition to these core obligations. For example, writing conference presentations and engaging with social media (tweeting, blogging), which can be as important for your career, helping to raise your profile and keep you well networked. Ironically, it may be your ability to prioritise and balance all of these diverse writing tasks, not the writing itself, which will be the greatest determinant of your ultimate success!
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Figure 1
DOTS Model blended with Planned Happenstance theory, illustrating the need for a combination of structure and flexibility in the career planning process (reprinted from Blackford, 2013 “Career planning for research bioscientists”). |
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| Dr Carmen Gervais (HFSP) tutoring on a SEB funding workshop |
Professional career development is associated with learning new skills and improving your expertise to enhance your effectiveness within your chosen career, or to help you transition to another. It is closely allied to those professional skills which employers specify on their job advertisements and may also be formalised with a qualification or certificate. The training examples below show how professional training might help you if you are looking to secure an academic career. These activities are offered by universities and other organisations to help you gain expertise in research techniques and associated academic activities. They can also help you transition to a research or technical post in industry or another science-related career.
Related content:
Career services and support
Education, policy and career meetings
NPA postdoctoral core competencies toolkit
Vitae RDF planner
1. Purpose – Keep in mind the purpose of an interview, which is for the employer to find out more about you and vice versa. Meeting you in person will allow him/her to see how well you communicate and whether you will fit into the team/organisation.
2. Plan – Review the job description, company/research group and personal requirements. Find out the details of the interview location and set-up. This should have been specified in your interview letter but, if not, contact the organisation to ask how long the interview will be and who will be on the interview panel. If there is a presentation, who will be in the audience? This will help you to make the content of your answers and/or presentation relevant.
3. Prepare – You are bound to be asked to clarify or expand on much of the content of your application/CV so make sure you can give examples relevant to the employer and bring the content to life. Think of one or two brief questions to ask the interviewer (but don’t ask about salary until you’ve been offered the job!).
4. Predict – As with an exam you can probably predict many of the questions you are likely to be asked. Put yourself in the shoes of the employer and imagine what you would want to know from the applicant. As well as detailed technical questions (depending on the job), they are likely to ask you open-ended questions. For example:
• Why do you want this job?
• What can you bring to the organisation?
• Tell me about any challenges you encountered during your PhD/research? How did you deal with them? What was the outcome?
• (For more senior research posts) If you had a grant of €5million, what would you want to spend it on? (Eg What big ideas do you have in your mind in terms of this research area?).
5. Practice – Try to set up a mock interview or just practice saying some of your predicted answers out loud to yourself. This will help you to familiarise yourself with your evidence and identify any gaps or weak areas in your performance which you can work on a bit more.
6. Perform – Good body language and eye contact is essential to make a good impression. Dress to impress (at the same level of formality as the interview panel) and don’t forget that how you say what you say – the tone and assuredness of your voice – is as important as what you say.
7. Persist – Using these ‘rules’ you should be able to optimise your chances for a successful outcome to your interview. However, if you are turned down don’t take it personally. Ask for feedback, review your performance, move on and persist with your applications – imagine and believe in your ultimate success!